Advertising Agency Operations Manager Job in Kenya 2019

Operations Manager (Advertising Agency)

Location: Westlands, Nairobi

Our client, an out-of-home (OOH) and outdoor advertising company, is recruiting an Operations Manager to join their team.

Job summary: You will be responsible for overseeing and ensuring all functions of the company are running efficiently and productively and in accordance with the organisational strategy. Your role would be to plan, direct and ensure performance of the company’s operations as dictated by the company’s overall strategy.

Duties & Responsibilities:

Your role will encompass but will not be limited to the below:


  • Work with management to set quarterly sales targets
  • Ensure smooth running of the sales workflow process and work closely with the Sales Manager on strategy execution
  • Monitor targets are being met to attain maximum revenue
  • Work with Sales Manager in updating the quarterly sales forecast at the end of every quarter
  • Oversee and approve all outgoing client contracts, quotations, LPOs and invoices
  • Manage relationships with key clients
  • Skilled in negotiating client contracts/long term bookings
  • Share sales financials with the company’s partners


  • Oversee the production and ensure all branding/debranding is done in a professional and timely manner
  • Oversee and approve all incoming/outgoing production/supplier quotations & LPOs and invoices
  • Manage supplier relations and ensure payments are done as per the payment terms
  • Identify other potential revenue generating avenues for the company


  • Maintain/improve, monitor all accounting systems and procedures capturing all LPOs, billings and receipts
  • Record all revenue transactions, recommend and implement improvements to systems
  • Ensure all invoicing/billing is done in a timely manner and monies owed to the company are paid accordingly


  • Oversee all administration functions
  • Implement cost-saving initiatives relating to administration and HR costs
  • Work together with senior management on recruitment, training, performance appraisals and job description reviews
  • Manage all City county relations, communication and payments

Key Requirements & Qualifications

  • Degree in Business Administration, Accounting or related field
  • In-depth understanding of office management procedures, departmental and legal policies
  • Familiarity with financial and facilities management principles
  • Ability to supervise and develop employees
  • Proficient in MS Office
  • An analytical mind with problem-solving skills
  • Excellent organizational and multitasking abilities
  • A team player with leadership skills

Deadline: Interested parties should send their online applications on or before 22nd March 2019

Correspondence: Applications and detailed CV to be submitted online at

Applications not meeting minimum requirements will not be considered.

Only shortlisted candidates will be contacted.