Evidence Action Senior Procurement Associate Job in Kenya 2019

Evidence Action

Job Re-Advertisement: Senior Associate, Procurement

Job Purpose: The Senior Associate Procurement | Africa region will be a key member of the F&A department providing strategic oversight, planning and overall management of the procurement unit.

They office holder will provide leadership and technical support to country procurement teams. The F&A team will focus on delivering and optimizing current hardware-related operations and all other related procurement needs for the organization.

Specific to the DSW program, they must ensure all custom products for Program delivery are available in the most cost-effective way to the programs in a timely manner.

They will be focused in ensuring the lifetime cost of a product is minimized and that the supply chains are well-designed and cost-effective.

Duties and responsibilities

1. Procurement and Importation of local and international supplies:

  • Identify and negotiate with international suppliers to ensure transparent and cost-effective sourcing
  • Through understanding of shipping options, and the implications on tax, transit times, and overall risk
  • Developing order plans to ensure time and cost-effectiveness of orders
  • A thorough understanding of Incoterms governing international business
  • A thorough understanding of import and export documentation and procedure thereof
  • Ensure Adherence to donor regulations in international sourcing.
  • Delegate tasks and supervise the work of purchasing and procurement officers across all geographies
  • Manage every aspect of the supply chain and notify the DFA-AR/management team of any possible obstacles to ideal efficiency
  • Manage policies and procedures for risk management and mitigation

2. Supply Chain Strategy

  • Using our growth plans, map out options for country and/or regional manufacturing hubs
  • Develop optimal dispenser hardware and chlorine resupply models and ensure no stock outs or overstocking
  • Map out current supply chain and identify key areas for improvement
  • Oversee the development and management of an elaborate, real time supply chain system that will link all field stores as well as the central warehouse in Nairobi.

3. Client Serving lead:

  • Be the point person for all programs to order and manage dispenser hardware orders, program implementation needs such as printing of training materials.
  • Coordinate with insurance companies on insurance needs for both staff and property as needed.
  • Work with program leads to come up with detailed projections of supply needs based on updated project work plans hence determine supply needs that will facilitate development of procurement plans.

4. Standards and registration lead:

  • Work with KEBS to standardize necessary components and have products registered
  • Work with the authorities in Uganda, Malawi, Nigeria and possible expansion countries to have Evidence Action products registered and issued with the relevant standardization certificates.
  • Ensure that Evidence Action suppliers for goods and dispenser parts meet required quality and industry standards and have the requisite certifications.

5. Managing Field offices Contracts:

  • Be the point person for managing the lease contractual relationships with the field office landlords
  • Manage all security and insurance relationships for the Country and filed offices.

Key Performance Indicators

  • Oversee both local and international procurement and managing the entire procurement cycle, including but not limited to sourcing for bids, analysis, issue of Purchase orders, expediting orders, receipt of orders, inspection, verification of invoices and processing of payments.
  • Develop procurement plans for Evidence Action and oversee implementation
  • Develop and maintain an elaborate record management plan for Evidence Action procurement department in the Africa region with the aim of ensuring all transactions are properly documented.
  • Preparation of vendor contracts, amendments to existing contracts and other contract management requirements.
  • Negotiation with vendors and review of service level agreements.
  • Initiate and manage pre-qualification of suppliers and tender processes
  • Draft and revise procurement forms under the guidance of Director of Finance and Administration – Africa region
  • Ensure the procurement policy is adhered to for all purchases at Evidence Action and liaise with (DFA-AR) for any revisions and updates as needed.
  • Preparation and publication of tender documents as well as co-ordination of evaluation, procurement and evaluation committees
  • Creation and maintenance of preferred supplier list with the help of DFA-AR.
  • Ensure all donor regulations are met for all purchases including processing of tax exemption for USG funded purchases if applicable
  • Verification of invoices and processing payments
  • Tracking of common costs and ensure they are appropriately reallocated to projects
  • Compile reports and run official errands as requested by supervisor
  • Managing Inventory for the organization as will be delegated by supervising officer including
  • Taking up insurance covers for inventory and other property


Qualifications include:

  • At least 5 years’ experience managing complicated supply chains. Hands on experience with particularly between China, USA, Malawi and Uganda will be an added advantage.
  • Bachelor’s degree in logistics, supply chain, or similar field. Significant experience is more important than the correct degree.
  • Professional qualification in Procurement/supply chain will be an added advantage
  • Knowledge of USG rules and regulations
  • A strong understanding of the Public procurement Act (2005) laws of Kenya

Working conditions: Normal

Physical requirements: N/A

Direct reports

  • Associate Office Administration and logistics – Kisumu
  • Associate procurement – Uganda
  • Associate procurement – Malawi
  • Procurement Officer – Nairobi
  • Senior Associate Procurement – Nigeria

How to Apply

If you feel that you are a good fit for the role and are ready to join a great team doing impactful work, then apply by following this link https://evidenceaction.bamboohr.com/jobs/view.php?id=346

*Candidates who have already applied for the role needs not re-apply!