Office Administrator Job vacancy in Kenya 2020

JG “H”

Number of Posts: One (1)

Terms of Service: Contract Three (3) Years

Remuneration: As provided for by the Salaries and Remuneration Commission


For appointment to this grade, a person must have:

  • Must be a Kenyan Citizen;
  • Working experience of a minimum period of three (3) years;
  • Diploma in Secretarial Studies from KNEC or its equivalent qualifications from a recognized institution;
  • The following qualifications from Kenya National Examinations Council Institute or its equivalent qualifications from a recognized institution;

(i). Shorthand III (minimum 110 w.p.m);

(ii). Typewriting III (50 w.p.m.)/Computerized Document Processing III;

(iii). Business English III/Office Administration and Management III; and

(iv). Secretarial Duties II

  • A Certificate in Computer Applications (Windows, MS-Word, MS Excel, MS – Access and Internet) from a recognized institution;
  • A Bachelor’s Degree in Secretarial Studies or a Bachelor of Business and office Management or equivalent qualifications from a recognized institution will be an added advantage.


Duties and responsibilities will entail:

  • Recording dictation in shorthand and transcribing it in typewritten form;
  • Typing from drafts, manuscripts or recording from dictation machines;
  • Processing data; operating office equipment;
  • Attending to visitors/clients; handling telephone calls and appointments;
  • Ensuring security of office records, equipment and documents, including classified materials;
  • Preparing responses to simple routine correspondence, and undertaking any other secretarial routine duties that may be assigned.

How to Apply

All applications should be submitted in a sealed envelope addressed to:

The Secretary

County Public Service Board

Private Bag


Or hand delivered at the Board offices located at the Voi Sub County Office (Former Municipal Council of Voi)

Important information

  • Candidates must attach a clear copy of their national identity card or valid passport.
  • The applications with copies of academic and professional certificates and other testimonials should reach the County Public Service Board on or before 4.30 PM on Friday 27th December, 2019
  • Only shortlisted candidates will be contacted
  • Youth, women and persons with special needs are encouraged to apply.
  • Candidates found canvassing will automatically be disqualified.