Rina Systems Procurement Officer Job in Kenya 2019

Rina Systems Limited

Job Vacancy: Procurement Officer


Supplier Management

  • Seek profitable suppliers and initiate business and organization partnerships & Negotiate with external vendors to secure advantageous terms
  • Ensure Approved Vendor Details and contract prices are updated on Focus
  • Devise and use fruitful and efficient sourcing strategies
  • Examine and test existing contracts and update to meet expected standards
  • Collaborate with key persons to ensure clarity of the specifications and expectations of the company
  • Perform risk management for supply contracts and agreements


  • Receive Procurement requests (ERP generated) from the business and action by seeking competitive suppliers with the highest quality products and services
  • Using Focus Analyse and recommend approval of the ordering of necessary goods and services
  • Finalize purchase details of orders on and deliveries ensuring full documentation of the process using Focus
  • Ensure goods and services are received as per contract/LPO and updated on Focus
  • Liaise with Finance for efficient payment of suppliers and sub-contractors


  • Track and report key functional metrics to reduce expenses and improve effectiveness: Stocks, Delivery timelines, Processes, Order Register, Requests Tracker, Tracker for exceptions
  • Receiving Receipts, Invoices, Delivery Notes and all procurement related document to Rina.
  • Daily and correct posting of all accounting transactions i.e. GRN’s, and Purchase Vouchers using cash receipts
  • Champion in the development of the procurement record-keeping, filing and reporting system.


  • Five(5) years minimum work experience in procurement
  • BSc degree in Business Studies with major in Procurement/Supply chain management, logistics or business administration (or equivalent)
  • Experience in using financial ERP is an added advantage.


  • Strong problem solving skills and the ability to exercise sound judgement and make decisions based on accurate and timely analyses
  • Proven working experience as a procurement manager or procurement officer
  • Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
  • Talent in negotiations and networking
  • Good knowledge of supplier or third party management
  • Aptitude in decision-making and working with numbers
  • Experience in collecting and analysing data
  • Strong leadership capabilities

Applications to be sent to humanresources@rinasystemsltd.com